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HR Assistant

Welcome to Edge Recruitment

Role of an HR Assistant

An HR Assistant is an essential support role within the Human Resources (HR) department, responsible for assisting with various administrative and HR-related tasks. This role involves helping with recruitment, employee records management, benefits administration, and ensuring compliance with company policies and legal requirements. HR Assistants help maintain a smooth and efficient HR operation, contributing to the overall effectiveness of the organisation.

Key Responsibilities:

  • Recruitment Support:
    • Job Posting: Assist in creating and posting job advertisements on various job boards and company websites.
    • Candidate Screening: Review resumes, screen applicants, and schedule interviews.
    • Interview Coordination: Coordinate interview schedules between candidates and hiring managers.
  • Employee Records Management:
    • File Maintenance: Maintain and update employee records, both physical and digital, ensuring accuracy and confidentiality.
    • Onboarding: Assist with the onboarding process, including preparing new hire documentation and conducting orientations.
    • Offboarding: Facilitate the offboarding process, ensuring all necessary paperwork is completed and company property is returned.
  • Benefits Administration:
    • Benefits Enrolment: Assist employees with benefits enrolment and provide information about available benefits.
    • Claims Processing: Help manage and process employee benefit claims and address related inquiries.
  • HR Compliance:
    • Policy Implementation: Help implement and enforce HR policies and procedures.
    • Regulatory Compliance: Ensure compliance with labour laws and regulations, assisting with audits and reporting as needed.
    • Training Support: Assist in organising and scheduling training sessions for employees.
  • Payroll Support:
    • Timekeeping: Assist in maintaining accurate timekeeping records and processing payroll data.
    • Payroll Queries: Address employee queries related to payroll and benefits.
  • Employee Relations:
    • Communication: Serve as a point of contact for employee inquiries and provide support on HR-related matters.
    • Event Coordination: Assist in planning and coordinating employee engagement activities and events.

Key Skills and Attributes:

  • Organisational Skills: Strong ability to manage multiple tasks and maintain detailed records.
  • Communication Skills: Excellent verbal and written communication skills for interacting with employees and candidates.
  • Attention to Detail: Meticulous in ensuring accuracy and completeness in documentation and data entry.
  • Time Management: Efficient in managing time and meeting deadlines in a fast-paced environment.
  • Interpersonal Skills: Approachable and able to work well with diverse groups of people.
  • Technical Proficiency: Proficient with HR software, Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and other relevant tools.
  • Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.

Importance of the Role:

An HR Assistant plays a vital role in supporting the HR department’s functions, ensuring that administrative tasks are handled efficiently and effectively. By assisting with recruitment, employee records management, benefits administration, and compliance, HR Assistants help create a well-organised and supportive work environment. Their contributions are crucial in fostering positive employee relations and ensuring smooth HR operations, which ultimately benefit the entire organisation.

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